Important Notes for Grant Applicants

Data Protection

By submitting a grant application, you confirm that you have read and understood the SUSI Data Protection Statement which is available at www.susi.ie and you consent to the use of data for this purpose.

SUSI respects individuals’ right to privacy, and processes personal information in accordance with data protection legislation. Personal information submitted will be treated with the highest standards of security and confidentiality, strictly in accordance with the Data Protection Acts, 1988 and 2003.

 

Supporting Documents and Privacy

To provide the highest standards of data protection, each grant application is processed confidentially and separately, including where more than one application is received from within the same household. This requires that, where supporting documents are required, they must be requested and submitted separately in respect of each applicant within a household, even where the documentation in respect of two or more applicants within that household (e.g. siblings) relates to the same persons (e.g. parents).

 

Application Linking

SUSI may cross-reference grant applications for audit purposes, for the detection and investigation of fraud and in the interest of consistent and timely processing. Where an applicant is referenced in the application of one or more other applicants as a “relevant person in full time further or higher education”, SUSI may cross-reference such applications for this purpose but will only do so where each applicant involved has consented to this in making their application.

 

Accurate Information

If you provide information that is incomplete or inaccurate (for example the PPSN or date of birth of a parent or spouse) SUSI will be unable to validate your application directly with other Government agencies and will have to request this information from you – this will delay the processing of your application.

 

Chosen Course (New Grant Applicants Only)

As a new grant applicant, you do not need to have accepted a place on a course in order to apply for a grant. However you will need to inform SUSI that you have been offered and accepted a place on a course before your application can be finalised. You can do this in the following ways:

  • Online SUSI Grant Application: you can confirm that you have accepted a place on a course when you first submit your online grant application and provide details of your chosen course in section C3 of the online grant application form;
  • CAO Applicants: if you have allowed CAO (Central Applications Office) to share your information with SUSI, CAO will inform SUSI of this and will confirm details of your chosen course to SUSI when you have accepted a CAO place offer;
  • Online SUSI Final Course Acceptance (FCA) Form: you can inform SUSI that you have accepted a place on a course after you have submitted your grant application by submitting an online FCA form through the homepage of your SUSI account.

If you subsequently accept a place on a different course or on a course not offered to you through CAO, you can submit a new online FCA form at any time through the homepage of your SUSI account. Your application will be decided on the basis of the most recent course details provided to SUSI by any of the above methods. Please note that grants can only be awarded in respect of approved courses – see www.susi.ie for details.

 

Renewing Your Grant

You must apply online to SUSI annually to have your grant renewed for each year of the normal duration of your chosen course. You may do this if you are continuing on the same course but you cannot renew your grant if you change course – you must make a new online grant application. Your eligibility to have your grant renewed will be subject to your progression in education and the maximum allowed periods of grant funding – see www.susi.ie for details.

 

Repeating

With limited exceptions, you are not eligible for a grant if you are repeating a year of a course or if you are attending a course, or a year of a course, that is not deemed to be offering you progression on the National Framework of Qualifications (NFQ) – see www.susi.ie for details. You must inform SUSI if any of these conditions applies to you.

 

Deferring or Withdrawing

You must inform SUSI if you defer a college place that you have accepted, if you defer a year of your course or if you withdraw from or otherwise cease to attend your course. If you do not inform SUSI of this, you will be liable to repay any grant overpayment and/or you may be ineligible to receive a grant (or part thereof) on resuming your studies in the future.

 

You may apply to SUSI for approval to defer a grant that has been awarded to you. You may only do this after you have commenced the approved course in respect of which the grant has been awarded. Your eligibility to receive your grant will be reassessed, on application to SUSI, when you recommence your studies.

 

BTEA/VTOS

With limited exceptions, you are not entitled to receive a maintenance grant if you are in receipt of BTEA or VTOS payments. You must inform SUSI if you are in receipt of these payments.

 

Other Sources of Funding

You must inform SUSI if you are in receipt of any other financial assistance towards the cost of your maintenance or fees as this may affect your entitlement to receive a grant. This includes assistance from public funds provided by any government department or other state-funded body and assistance from private sources.

 

Changes of Circumstances

You may apply to SUSI for a review of your eligibility in the event of the following changes of circumstances occurring between 1 January of the year in which you apply for a grant and the end of the academic year:

  • income;
  • number of dependent children;
  • number of relevant persons in full-time further or higher education;
  • normal residence;
  • nationality or immigration status;
  • course or institution.

Please see www.susi.ie for further information on changes of circumstances.

 

Relevant Persons in Full-time Further or Higher Education

Where certain persons relevant to an applicant in a household attend full-time courses of further or higher education in the same academic year, increased income limits apply that may entitle the applicant to receive a grant or an improved rate of grant – see www.susi.ie for details. You can provide details of such persons in section E2 of the online grant application form or, following the award of a grant, you may contact SUSI to have your application reviewed.

 

Grant Payment

Payment of any grant awarded to you cannot commence until your college has confirmed to SUSI that you are registered and in attendance on the course in respect of which you have been awarded a student grant. You do not need to provide this information – SUSI will seek confirmation of your registration and attendance directly from your college following the award of your grant.

 

Overpayments

If you receive payment of some or all of a grant to which you are not entitled, you will be liable to repay to SUSI any maintenance grant paid to you and to repay any fee grant paid on your behalf to a college.

 

Provision of Information

You must immediately notify SUSI if, following any material change in your circumstances (or those of any other person who is a party to your grant application) or if, for any other reason, you become aware of any information having a bearing on the grant awarded to you or making it no longer possible to comply with required eligibility conditions or if you become aware that information provided by you or any such person is incorrect.

 

Offences and Penalties

Where any information or document provided to SUSI by a person contains a deliberate material omission or inaccuracy that person may be liable to prosecution for an offence which may lead to penalties including a fine, imprisonment or both in accordance with section 23 of the of the Student Support Act 2011 or to loss of grant and repayment, with interest, of any grant received in accordance with section 24 of that Act.